Procurement Back Office Specialist

Employment type: Indefinite term
Location: Tirana - Albania

For our office in Tirana, we are looking for a Procurement Back Office Specialist.

Procurement Back-Office Specialist will directly support the Procurement Team in executing procurement transactional activities cross-categories for the headquarter (Milan, Italy).

This position will be part of a Dompé Hub based in Tirana (Albania) and reports directly to Head of Global Procurement based in Milan, Italy.

Procurement Back-Office Specialist main accountabilities are to check Purchase Requisition (PR) in order to ensure compliance to procurement policies and to create Purchase Order (PO).

Moreover, Procurement Back-Office Specialist is accountable for supporting Business Requestor in Procure-to-Pay execution in case of need, creating and maintaining category content where available.

Main responsibilities

  • Perform completeness and compliance check on Purchase Requisition received (e.g., number of offer collected, existence of contract / pricelist, etc.);
  • Create Purchase Order;
  • Trigger approval process, on transactional activities, where not automatically triggered by the system.
  • Execute procurement administration: be focal point for category data management, adhere to standard processes and be responsible for the creation and maintenance of specific category content (e.g. SAP info record, SAP contracts, etc.);
  • Support in solving problems related to orders with suppliers, internal customers and vendor price/quantity invoice issues when applicable;
  • Support invoice reconciliation in case of price or payment terms discrepancies for PO based invoices;
  • Retain contracts and template in appropriate repository;
  • Support Requestor along the entire Procure-to-Pay process execution (e.g. how to create Purchase Requisition, request for approval, etc.).

Requirements

  • Strong competences and knowledge Procurement downstream execution
  • Proficiency in SAP and e-Procurement P2P tools
  • Capability to independently interact with different stakeholders
  • Track record in providing accurate analysis and reporting of relevant data to key stakeholders
  • Fluent in Italian spoken and written
  • Fluent in English spoken and written
  • A bachelor’s degree with emphasis on the areas of business, economics, finance, procurement or legal, or comparable professional education
  • 4+ years’ experience in P2P process with strong usage of e-Procurement P2P tool and SAP or in Help-Desk activities

Soft Skills:

  • Meticulous approach in performing operative tasks and activities
  • Work effectively in a team environment
  • Ability to work with people at all levels
  • Ability to prioritize work and deadlines
  • Learning agility
  • Pragmatic Approach

Submit your application

To submit your application, fill in the following form and either select one of our open positions or choose “Spontaneous application”. Remember you should also attach your most recent Curriculum Vitae in electronic form (*.pdf, *.doc, *.ppt).

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Dompé farmaceutici S.p.A. Single shareholder company / Share capital € 50.000.000,00
REA MI 289519 - A registered company in Milan, Italy / Tax code and VAT number IT00791570153

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